The Orange City Public Library is guided in its mission by the policies reviewed and adopted by its Board of Trustees. Library policy helps define the values of the library, set standards for service, and ensure equitable treatment for all. The policies listed below are only a portion of the Orange City Public Library’s policy handbook. All policies are available upon request.
Available only as a downloadable PDF.
Internet & Computer Use Policy
Revised October 2014
The Orange City Public Library provides free use of computers and access to the Internet to all users in good standing as part of its mission to help our patrons “Find, evaluate and use information”. It is the individual user’s responsibility to demonstrate judgment, respect for others, and appropriate conduct while using Public Library resources. The purpose of the Computer and Internet Use Policy is to insure the best use of computers and access to the Internet by the greatest number of people.
- Time limits are placed on library equipment in order to provide access to as many users as possible.
- The Library does not filter Internet content. Parents are advised to supervise their children’s Internet sessions.
- The Library is not responsible for enforcing any restrictions which a parent or guardian may place on a minor’s use of this resource.
- Use of the Library’s Internet connection in an illegal, disruptive or destructive manner may result in the loss of Internet or library privileges.
- The Library is not responsible for any loss of data, damage to equipment, or personal liability that may occur from use of its Internet connection.
All persons under 18 years of age must have their parent or guardian come into the library to read and sign the Internet Use Policy and Agreement Form. Parents or guardians, not the library or its staff, are responsible for the Internet information selected and/or accessed by their children. Parents are advised to supervise their children’s Internet sessions. Note: persons under 18 are able to use computers that have no internet access without parental signatures.
The Orange City Public Library does not monitor and has no control over the information available on the Internet. The Library cannot be responsible for its content. The Internet is an un-moderated global network with a highly diverse user population and library Internet users use it at their own risk.
Internet users should avoid disclosing personal information over the Internet to preserve their own personal safety. Minors should use caution in their use of social networking sites, e-mail, chat rooms, and other forms of direct electronic communications, as these forms of communication can expose minors to dangerous situations. Minors should never disclose personal information, such as name, school, address, and telephone number to strangers on the Internet. Library Internet users are prohibited by law from disclosing, using, or disseminating personal information about minors without written authorization of the parent or legal guardian of the minors involved.
The library cannot assure that data or files downloaded by users are virus-free. The library is not responsible for damages to equipment or data on a user’s personal computer from the use of data downloaded from the library’s Internet service.
Iowa & federal laws make it illegal to download or purvey child pornography, purvey pornography to children, or to commit fraudulent acts using the Internet.
Privacy in using the Internet in the library cannot be guaranteed. There exists a possibility of inadvertent viewing by others. Customers are urged to respect the sensibilities of others when accessing information that may reasonably be offensive to someone else.
Use of the Internet workstations is for LEGAL purposes only. Internet users may not use the library’s computers to display obscene materials or child pornography as determined by State and Federal Law. Other illegal activities which are also prohibited include but are not limited to:
- software piracy
- degrading or disrupting equipment or system performance
- gaining unauthorized access to resources or entities
- invading the privacy of individuals
- engaging in any activity that is deliberately offensive or creates an intimidating or hostile environment
- violation of copyright or licensing agreements
U.S. copyright law (Title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of “fair use.” Users may not copy or distribute electronic materials (including electronic mail, text, images, programs, or data) without the explicit permission of the copyright holder. Any responsibility for any consequences of copyright infringement lies with the user; the library expressly disclaims any liability or responsibility resulting from such use.
Wireless Internet Access
The library provides free, unsecured, wireless Internet access for public use. The library does not provide technical support for privately owned personal wireless devices. Security for personal wireless devices rests solely with the owner of the wireless device. Personal use of the library’s public wireless access is subject to the same policies regulating other types of public Internet access provided by the library.
The library cannot guarantee a connection at all times and in all places in the library. The library takes no responsibility for lost data, etc. due to a lost connection. Library staff is not able to provide technical assistance.
Patrons must take responsibility for their own equipment. The Library assumes no responsibility for the safety, damage or theft of personal equipment, or for laptop configurations, security, or data files resulting from connection to the Library’s network.
Misuse of the computers/ Internet/ wireless connection may result in the suspension or loss of privileges. The length of the suspension is at the discretion of the library staff. Minor and major violations will be subject to progressive punishment.
Code of Conduct
Revised September 2014
The Orange City Public Library will provide a safe and comfortable environment that is conducive to the use of library materials and the safety of users and staff. The Library is intended for the use of all members of the public. Patrons are expected to observe the rights of other patrons and staff members and to use the Library for its intended purposes. Prohibited conduct will not be allowed in the Library. The library is defined as the library building, parking lot, grounds and surrounding sidewalks
Patrons using the library are expected to behave in a way that is appropriate to the library’s purpose. No person shall engage in any conduct which interferes with the legitimate use of the library. In some situations, if the behavior is extreme, no warning is necessary, and the proper authorities will be contacted.
Prohibited conduct includes, but is not limited to the following:
- Willfully annoying, harassing, or threatening another person.
- (Harassment is defined as any action taken or situation created intentionally to produce psychological or physical discomfort, embarrassment, or ridicule. Harassment is characterized by requests for sexual contact, unwelcome physical advances, or conduct—verbal or physical—of a nature that is intimidating, demeaning, hostile, offensive, or potentially dangerous.)
- Exposing patrons and staff to obscene images or language in any format. Displaying, distributing, scanning, viewing or printing pornographic or obscene material or other offensive material that is in violation of federal or Iowa law. Iowa code 709.9
- Any behavior that endangers or could endanger the safety or health of self or others.
- Exceeding acceptable noise levels.
- Behaving in a disorderly manner.
- Using abusive or profane language.
- Theft, vandalism, or the deliberate destruction of Library materials, property, or the personal property of other patrons or staff members.
- Maliciously accessing, altering, deleting, damaging, or destroying any computers, peripherals, computer systems, networks, computer programs, or data.
- Inappropriate use of furniture and equipment, which includes sleeping or using tables as foot rests.
- Impeding access to the building or an area of the building, or blocking book stack aisles for extended periods of time.
- Entering the non-public or locked areas, unless accompanied by a staff member or through prior authorization from a staff member.
- Leaving personal items in the building. The Library assumes no responsibility for any personal belongings left unattended.
- Photographing, videotaping, or audio taping of individuals using any equipment, including cell phones, unless authorized by the individuals involved, or their parents if the individuals are minors.
- Bodily hygiene that is offensive so as to constitute a nuisance to other persons.
- Patrons must be fully clothed and wearing shoes.
- Petitioning or soliciting.
- Bringing animals into the Library, except those trained to assist individuals with disabilities, or who may be providing programming for the library.
- Consuming alcohol or controlled substances; public intoxication.
- Smoking, chewing tobacco, using snuff, or spitting.
- Consuming food at computer stations.
- Using the restroom facilities for bathing.
- Possession, use, or threat of use of dangerous weapons as defined in the Code of Iowa Section 702.7.
- Violation of any municipal, state or federal law or code.
Enforcement of these rules may take the form of any of the following actions, depending upon the severity of the misconduct which will be determined by the staff on duty at the time:
Consequences of Disruptive Behavior in the Library
The problem will be resolved at the most immediate level, that is, the staff person observing the behavior will attempt to correct it.
In most cases, patrons who are behaving inappropriately in the library will be given one warning and asked to behave in an appropriate manner. Patrons who do not modify their behavior after one warning may be asked to leave the Library premises for the rest of the day.
In the case of any misconduct that, in the judgment of a staff member, is extreme or threatening, the offender may be ordered to leave the building immediately, or the police may be called.
Patrons engaging in misconduct on more than one instance may be barred from the library premises for one month. Patrons may be barred from the library premises for one year if prohibited conduct continues.
Exceptions to the above may be authorized by the Library Director and/or designee if a patron feels that he/she has been unfairly suspended; he/she may file an appeal in writing with the Library Board of Trustees. Appeals will be considered at the next regular meeting of the Board of Trustees, provided the appeal has been received seven days prior to the meeting.
Approved by the Orange City Library board 9/16/2014
Unattended /Safe Child Policy
Revised September 2014
The Orange City Public Library welcomes the use of its facility by children of all ages. The library is a public space and patrons of all ages are welcome. Our services and programs are offered to make the library enticing to children, to encourage them to visit the library and to develop a love for books, reading and libraries.
The Board of Trustees asserts that it is the parents’ responsibility to provide childcare; The Library will not assume the responsibility of surrogate care provider for children in the Library. Parents are responsible for their children’s behavior while on library property. For the protection, safety and well-being of the children in our community, The Orange City Public Library abides by the following policy:
- Children age 8 and younger must be accompanied by a parent or responsible guardian/caretaker (14 years of age or older) at all times.
- A child may attend a program in the program room by him/herself; however, the caregiver must be ready to meet the child when the program is ended.
- Staff does not monitor the arrival or departure of any child from a program or the building.
- Children 9 and older may be left unattended, provided they are mature enough to follow library rules and observe proper conduct.
- Disruptive children will be asked to leave the building after receiving a second warning.
- If the disruptive child is under 12 years old and no accompanying adult/guardian is in the library, the staff will attempt to locate the parent by telephone and require that an adult take the child from the library immediately.
- Police may be called to provide assistance.
- More than one such occurrence, or the inability of the parent to provide immediate assistance, may result in suspension of library privileges of the child or parent(s) of the child at the discretion of the Administrative Librarian.
Procedures with Unattended Children
- In the event an unattended child is engaging in behavior that is disruptive to other library users, staff or normal operations of the library; or is involved in a situation that is potentially harmful to health and safety of the child or others, the library staff will attempt to contact a parent, guardian or caregiver
- When library staff observes unattended children on library premises 15 minutes before closing the staff may inquire if arrangements have been made with a parent or caregiver.
- If unattended children are left at the library at closing time, two staff members will wait with the child and attempt to call the parent.
- Fifteen minutes after closing the Orange City Police will be called and the child will be placed in their custody.
- Under no circumstances should the staff transport a child to another location or take the child from the building.
Revised and approved 9-16-2014
Revised October 2014
General purposes and Responsibility
The Mission of the Orange City Public Library is to enrich the community of Orange City and to provide access to information and technology. The library strives to provide quality services, technology and programming in order to foster readers, stimulate minds and to serve as a community gathering space. In order to meet this mission, the Orange City Public Library’s collection must provide a wide range of materials for users of all ages, educational levels and socio-economic backgrounds.
The purpose of this policy is to provide a well-balanced and broad collection of materials for all age groups, diverse types of material based on demand of the citizens, and materials for the education and recreation of the community, and to provide guidance and direction to the library staff for the development and maintenance of the library’s collection.
The Responsibility of collection development ultimately resides with the Board of Trustees and the Library Director. The responsibility can be delegated to other qualified staff with oversight from the Library Director.
This collection development policy provides structure and guidance for effective management of all aspects of the collection. The policy directs Library staff in both general and specific responsibilities of working with the collection and establishes guidelines for the acquisition and management of information and services for the benefit of the customer.
- Selection is based upon professional journal reviews, authors or subjects which have widespread demand, patron requests (if the title is one that will circulate more than once or twice) and availability through regular library vendors.
- The Library acquires and manages a wide variety of informational and recreational resources in multiple formats with the intent to develop a useful, well-rounded collection of materials. These resources include print, non-print, and electronic resources as well as internet access. The primary focus is on serving the community with a popular consumable collection. A secondary focus is to provide research materials.
- Selection of library materials, whether purchased or donated, is based upon the informational, educational, and recreational needs of the community but is limited by factors such as materials budgets, space, agreements with other libraries, and content of existing collections. Including materials in the library collection does not constitute an endorsement of the contents of an item. The library recognizes that any given item may offend any one person, but because the library follows accepted principles of intellectual freedom, it will not remove specific titles solely because individuals or groups may find them objectionable. The library subscribes to the principles embodied in the Library Bill of Rights, Freedom to Read and Freedom to View statements adopted by the American Library Association.
- Each potential acquisition must be considered in terms of its own excellence and the audience for whom it is intended. There is no single standard that can be applied in all acquisition decisions. Some materials may be judged primarily in terms of artistic merit, scholarship; others are selected to satisfy the recreational or informational needs of the community. Expanding areas of knowledge, changing social values, technological advances, and cultural differences require flexibility, open-mindedness, and responsiveness in the evaluation and re-evaluation of all library materials. In order to build collections of merit, all acquisitions, whether purchased or donated, will be considered according to the following general and specific criteria:
- Materials for the library collection are chosen to support the mission of the library. The library is dedicated to providing service to persons of all nationalities, age, sex, religious persuasion, or disability. The library strives to offer the widest possible range of subjects and views in a variety of formats, treatments, and levels of difficulty, with consideration towards cost, available space, current holdings and demand.
- Access to other collections: If the library does not own an item, for a minimal cost patrons can request the item through Inter Library Loan. The library also participates in “Open Access” through the Iowa State Library. The goal of Open Access is to provide Iowans with direct access to more library materials and information resources through a reciprocal borrowing program that enables customers from a participating library to go to other participating libraries and directly check out materials. As part of this program, residents of Orange City are able to access the Ramaker Library on the Northwestern campus and all other public libraries in Sioux County (and over 600 libraries throughout the state). The library cannot own every title; therefore, Interlibrary Loan Services (borrowing/lending from/to other libraries) are available at the state library’s allowed charge for postage.
- Specialized resources available in other local libraries will not be duplicated. When appropriate, patrons will be referred to other libraries. (Examples: Ramaker Library at Northwestern College has a Dutch Heritage Room with extensive information on Dutch Heritage and a staff person is employed to answer questions and help patrons. Sioux Center Public Library holds a substantial collection of Sioux County Genealogical information. )
Weeding the Collection
Because the library has limited space and limited resources we strive for a high use, well maintained collection of materials. Weeding is simply the selection process in reverse. The Orange City Librarians, using their knowledge, institutional interests, and professional tools decide which books to purchase, and use that same skill set to decide what books to withdraw. Routinely the library staff will examine the collection and pull books based on the following criteria:
- Removing books that are not being used
- Removing books with outdated or obsolete information/philosophies (that have no historical use)
- Identifying books that are damaged or in poor condition
- Identifying gaps in the collection and make new purchases
- Aligning the collection with the library’s goals and mission
- Increasing space for the collection
Challenging an item in the collection
Anyone wishing to question the inclusion of an item in the collection should talk with the Administrative Librarian and complete a “Statement of Concern” form. Written objections will be taken to the Board of Trustees for their consideration. The Board of Trustees will decide if the item remains in the collection.
Library Bill of Rights, Freedom to Read, Freedom to View Statements
We support the Library Bill of Rights, the Freedom to Read Statement, and the Freedom to View Statement in providing free and open access to our materials for all age groups. Children are not restricted to particular area of the library. Our staff does not monitor the materials that children choose. The responsibility for the reading or viewing choices of children rests entirely with parents or legal guardians.
- LIBRARY BILL OF RIGHTS
- Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
- Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
- Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
- FREEDOM TO READ
This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council.
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.
Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
- It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
- Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
- It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
4.There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
- It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
- It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.
It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.
- It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one.
The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
- FREEDOM TO VIEW
The freedom to view, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:
- To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantees of freedom of expression.
- To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
- To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
- To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
- To contest vigorously, by all lawful means, every encroachment upon the public’s freedom to view.
This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.
Approved and Adopted by the Orange City board of trustees Oct. 14, 2014
Meeting Room Policy
Revised June 2016
The Orange City Public Library offers meeting rooms for individuals, community organizations, and those that wish to provide an open forum for knowledge, ideas, and cultural enrichment.
Patrons using the Library meeting rooms must sign the Meeting Room Agreement.
- Library functions always have first priority for use of the facilities.
- Rieckhoff Room (main floor) can accommodate up to 25 people with tables and up to 45 people without tables.
- The Upstairs Meeting Rooms (Goldfinch and Wild Rose) can accommodate up to 6 people.
- The Lower Level Meeting Room can accommodate up to 55 people with tables and up to 75 people without tables.
- All meeting rooms are equipped with a Smart TV that can be used to access the internet or display computer information using HDMI or USB connections.
- The actual number of people in either meeting room may vary with additional room needed for a speaker and different table and chair arrangements.
- The library does not charge a fee for meeting room use, except for:
- Room set-up charge ($25.00)
- Damaged property (cost based on damages)
- Excessive clean-up fee ($25.00)
- *Commercial/For profit groups ($25.00/4 hours; $50/ 8 hours; 9 or more hours $75.00)
- Fee Waivers or Reductions may be made at the discretion of the Library Director.
- The meeting rooms are available from:
- 9:00am – 7:45 p.m. Monday through Thursday
- 9:00am – 5:45 p.m. on Friday
- 9:00am – 5:45 p.m. on Saturday
- Any after-hours use requires special permission and arrangements must be made through the Director. A donation is requested for any after-hours use.
- Groups should be aware that the library has limited parking.
- Use of the library meeting rooms does not constitute an endorsement by the library of the philosophies, practices or viewpoints of the meeting participants.
Rules and Requirements
- All bookings must have full contact information including Name, Organization (if applicable), address, phone number, and email address.
- All meetings held in the meeting rooms must be free of charge.
- Fundraising of any kind is expressly prohibited
- No personal information may be gathered about attendees without their permission.
- Admission or membership fees or the purchase of any item as a condition for attending the meeting are not allowed. Contributions cannot be solicited.
- Groups allowed to use the rooms free of charge* include:
- Non-profit corporations – defined as those entities granted tax-exempt status by the IRS under section 501(c)(3) or other tax exempt sections of the Internal Revenue Code
- Candidate campaign committees – as defined in Iowa Code §68A.102(5)
- Political committees – as defined by Iowa Code §68A.102(18)
- Non-profit citizen’s groups (book groups, scouts, civic organizations, etc.)
- Governmental subdivisions – or a department/division/bureau of a governmental subdivision
- Individuals using the room for study, tutoring, or needing private, quiet space.
- The room must be put back to the original arrangement and vacated 15 minutes before closing time.
- If a special room arrangement is required, a set-up fee of $25.00 will be assessed.
- Smoking & alcoholic beverages are not permitted.
- Any group which fails to leave the room in a satisfactory condition (ex: does not clean the kitchen, or damages to premises) may be billed for the cost of repairs and/or cleaning fee ($25.00) and may not be allowed to use a meeting room in the future.
- Groups doing craft projects must take measures to ensure that the tables, chairs and floors are left neat & clean or a $25.00 fee will be charged (or possible replacement fee will be charged).
- All groups must abide by the Library Code of Conduct.
- The library is a shared community space. Loud talking or other loud sources of noise are not allowed to extend beyond the meeting room. CD players, microphones, and other electronic devices may be used, but the sound must be contained within the meeting room and not disturb the other library patrons.
- Groups wishing to exhibit, perform, duplicate, or distribute any copyrighted work in the library (print or non-print) must secure a license or permission to do so. (Example: handouts with copyrighted images, showing of feature films, etc.)
- Groups must comply with the “Americans with Disabilities Act” and each group is responsible for providing qualified interpreters or auxiliary aids, if requested. The user assumes the cost of reasonable accommodations.
- Reservations must be made by an adult (18 years or older) who will be held responsible for any damage incurred to the building or equipment, for restoring the room to its original condition and arrangement, and maintaining control of children/minors who are attending the meeting. Failure to comply with these requirements may result in denial for future use of meeting rooms. Please notify library staff of any damages, spills, or maintenance-related issues before leaving.
- Students under the age of 18 will be allowed to use the room for study or group projects, but not for internet access on the Smart TVs unless it’s part of a specific project.
Room availability is at the discretion of the Library Director. The Orange City Public Library reserves the right to cancel any scheduled activity when circumstances warrant such measures.
Reserving a Room
- Requests may be made over the phone (707-4302) or via email (firstname.lastname@example.org)
- Rooms may also be used at any time if no one has a reservation.
- Confirmation will be sent to those who reserve rooms via email.
- Rooms may be reserved up to three months in advance.
- Cancellations should be made 24 hours before the start of the room rental
Download a PDF of this policy. (including the meeting room agreement document)
Reviewed and revised April 2015
The Library welcomes volunteers from the community in order to:
- Help the library further its goals and objectives.
- Strengthen the link with the community by developing a group of citizens who through their volunteer work, become knowledgeable about the library’s services and needs
- Provide meaningful work experiences for college students and others needing to do community service, as suitable jobs are available.
Recruitment for volunteer positions, screening, placement, coordination, supervision will be the responsibility of the Library Director. Youth volunteers for the summer reading program will be managed by the Youth Services staff.
Volunteers will observe regular work rules including rules of library confidentiality while engage in work for the library.
The Library staff reserves the right to terminate a volunteer if the volunteer’s performance does not meet the standards for the job in which they have been placed.
Volunteers will be used to augment basic services but will not be used to replace paid library staff positions.
- The Orange City Public Library will accept volunteers performing court-ordered community service, or for school requirements.
- Volunteers who are performing court-ordered community service must disclose the nature of their conviction to the Director or any other staff member of
the library. The Orange City Public Library will not accept volunteers who have been convicted of violent crimes, crimes of a sexual nature, or crimes of dishonesty (burglary, theft, fraud).
- Also the Orange City Public Library reserves the right to decline any volunteer or to limit the number of hours a volunteer can work.
- All court-ordered and school service volunteers must sign the “Volunteer Policies and Procedures” prior to beginning assigned tasks.
- The Orange City Public Library may also set certain pre-conditions for a court-ordered volunteer to work, such as requiring an adult chaperone for a juvenile.
- The Orange City Public Library also reserves the right to dismiss a volunteer at any time during their scheduled time. Court-ordered volunteers are responsible for tracking their own hours.
Community Service Volunteer Waiver
I release Orange City Public Library, The City of Orange City and/or its agents and any person or entity, which provides information pursuant to this authorization, from any and all liabilities, claims or law suits in regards to the information obtained from any and all of the above referenced sources used. I further do hereby release and hold harmless the Orange City Public Library and agree to indemnify and hold harmless The City of Orange City from any and all liability, claims or causes of action that may arise from accidents, injuries or illnesses that may occur when I volunteer. I waive any right of action I have against The City of Orange City in consideration of my participation as a volunteer for the Library.
Access to confidential records is restricted to employees of the Orange City Public Library. All library related business or program participant information overheard or entrusted to a volunteer must stay confidential.
Volunteer does hereby grant and convey unto Library all rights, title, and interest in any and all photographic images and video or audio recordings made by Library during the Volunteer’s Activities with Library, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings.
Reviewed November 2014
Orange City Public Library agrees to cooperate with patrons and institutions to support their lifelong learning goals by offering proctoring services. This service is based on the availability of personnel, facilities and technology to do so. As such, the following responsibilities are set out.
Responsibilities of the Student(s):
- The student will ask the library staff to proctor the exam.
- The student will be required to arrange for the exam and instructions to be sent to the library at least one week before taking the exam.
- The student is responsible for making arrangements to take the exam including calling the library to make sure the test has arrived (electronically or via mail) and scheduling a time to take the test. The student will schedule the exam time to end 30 minutes before the closing of the library.
- The student is responsible for ensuring that the computer resources at the library are adequate and available for test taking.
- The student will provide a valid driver’s license or photo ID (if required) for verification of identity or the test will not be proctored.
- The student will arrive prepared with the necessary or required supplies to take the exam. These supplies will be made available for approval by the proctor if required.
- The student is responsible for the return postage and envelope for any exam which does not include a self-addressed stamped envelope. If it is required to fax the test to the institution the student will be responsible for that cost.
- The finished exam will be handled with other library mail.
Responsibilities of the Library and staff:
- The library staff will provide the student and institution with copies of this policy upon request.
- A library staff person will proctor the exam. Specific librarians will not be assigned to proctor specific exams.
- The proctor will observe the student while performing other tasks and assisting other patrons. Proctoring at the library will include issuing the exam, being aware of the student taking the exam, periodically observing the student, signing the proctor form and mailing the completed exam. If an institution requires the student to receive constant uninterrupted observation the library will be unable to proctor the exam.
- The staff person who begins proctoring the exam may not be at the Circulation Desk when the exam is finished. The student may be returning the exam to a different librarian than the one who issued the exam to the student.
- The librarian will not sign the name of another librarian on the proctoring form or the exam. The library may not be able to proctor an exam for which the signature of only one designated person is required.
- Library staff will not sign any statement required by the educational institution inconsistent with our policy or with how the test is administered.
- Library staff may refuse to proctor an exam too burdensome or exacting in its demands.
- The library cannot provide proctoring for groups of students.
- The library is not responsible if the institution’s web site or e-mail is not working.
- The library is not responsible for exams that are lost by the postal system or electronically.
- The library will not keep copies of completed exams.
Reviewed and Approved November 2014